PRIVACY POLICY STATEMENT

The California Commission on the Status of Women and Girls (“CCSWG”) is committed to promoting and protecting the privacy rights of individuals. This Privacy Policy Statement (“Statement”) describes CCSWG’s information management practices that are governed by law, including the Information Practices Act (CA Civil Code 1798 et seq.), Government Code Sections 11015.5 and 11019.9, and other applicable laws pertaining to information privacy.

CCSWG’s information management policies are as follows:

  • We collect personal information on individuals only as allowed by law. Personal information, as defined in the California Information Practices Act, is information that identifies or describes an individual including but not limited to:
    • Social Security number.
    • Physical description.
    • Home address.
    • Home telephone number.
    • Financial matters.
    • Medical (including protected health information)
    • Employment history.
  • We limit the collection of personal information to what is relevant and necessary to accomplish a lawful purpose of the Commission.
    • We do not collect home, business or e-mail addresses, or account information from individuals who simply browse our Internet website. CCSWG collects personal information about individuals through our website if an individual provides such information to the CCSWG voluntarily through our online services.
    • We do not knowingly collect, use, or distribute personal information from children under the age of 13 without prior verifiable consent from a parent or guardian.
  • We inform individuals who provide personal information to us the purpose(s) for which the information is collected. At the time of collection, we also tell individuals who provide personal information about the specific uses that we will make of that information and we provide a privacy notice on or with the form used to collect personal information.
  • We only use or disclose personal information for the specified purposes, or purposes consistent with those purposes, unless we get the consent of the subject of the information, or unless required by law or regulation.
    • CCSWG may share your personal information and other data with contracted service providers and other state and/or local agencies who support or oversee CCSWG programs, or where the transfer is necessary for the transferee-agency to perform its Constitutional or statutory duties and the use is compatible with a purpose for which the information was collected, and the use or transfer is accounted for in accordance with CA Civil Code § 1798.25 CCSWG may also share personal information about individuals with other government agencies for general law enforcement purposes.
  • Automatically Collected Electronic Information. The information that CCSWG may automatically collect includes the Internet Protocol address of the machine used to access our website. This information is collected for customer service and audit purposes, which include improvement of our website.
    • CCSWG will not distribute or sell any electronically collected personal information about users to any third party without the user’s written consent.
    • Electronically collected personal information is exempt from requests made under the Public Records Act.
    • You have the right to have any electronically collected personal information deleted by CCSWG without reuse or distribution. Please see contact information at the end of this document to request deletion of electronically collected personal information.
  • We may use session cookies in some areas of our website to improve the overall usability of the site. Cookies are small text files placed on your computer, often without your knowledge, while visiting certain sites on the Internet used to identify your computer.
    • On our websites, a temporary cookie may be placed on your computer for applications such as online forms which can be sent electronically. The session cookies are used to facilitate the interaction between you and the fields in the form. The cookies are not used to collect or store information about you and do not track you if you return to our website. The cookie is temporary and will be deleted when you exit your browser.
    • You can prevent cookies from being placed on your computer by accessing your browser’s preferences menu and deleting existing cookies. There also are commercial programs available to help you manage cookies. Before taking such steps, you should be aware that some websites may not work properly if you choose to block the placement of cookies on your computer. You will need to decide whether enabling cookies outweighs privacy concerns.
    • CCSWG uses Google Analytics to help us understand how visitors engage with our website. Google Analytics mainly uses first-party cookies to report on these visitor interactions. To learn how Google Analytics collects and processes data, please visit the site “How Google uses information from sites or apps that use their services” located at www.google.com/policies/privacy/partners/.
  • We use information security safeguards. We take reasonable precautions to protect the personal information collected or maintained by CCSWG against loss, unauthorized access, and illegal use, modification or disclosure. Personal information is encrypted during transmission through our information systems and websites. CCSWG staff are trained on procedures for the management of personal information, including limitations on the release of information. Access to personal information is limited to those whose work requires such access. Confidential information is destroyed according to the CCSWG’s records retention schedule.
    CCSWG encourages all individuals to use appropriate safeguards to secure their computers and the information on those computers.
  • Your access rights. You have the right to review records containing the information that you provided to CCSWG and to request corrections of any inaccuracies in your records.
  • Third-Party Sites. CCSWG’s privacy and security policies do not apply to third-party websites that may be accessible through links on our website. Please review the privacy policies and terms of use of these third-party sites. CCSWG does not control and is not responsible for the operation, content, privacy policies or the security of such linked sites.
  • Contact us. If you have questions, comments or complaints or would like additional information regarding this privacy policy, please contact the DGS Privacy Office at 707 Third Street, West Sacramento, CA 95605, or email us at DGSPrivacyOffice@dgs.ca.gov.

Effective: June 15, 2026
Last reviewed/revised: May 29, 2026